Gray Purchase

Here are the steps for Gray Purchase transaction. To learn more, you can also watch this RADIX Online tutorial video:

Gray Purchase

For Gray Purchase transaction in RADIX, first select the desired company.

1. Go to Masters > Day-books.

2. 'Choose a day-book' form will open. Press F4 key and select the Purchase Invoice for Gray day-book from the list of day-books displayed and click on OK button or press Enter.

3. Go to 2 Inventory tab. Tick on Allow Auto Issue option here.

4. Once done, click on Save button. Day-book details will get saved.

5. Next, go to Transactions > Purchases > Invoices OR click on 4 Purchase Invoice button on the menu-bar OR press Ctrl-4 Shortcut key on Radix main screen.

6. List of day-books will be displayed, select the Purchase Invoice for Gray day-book from the list displayed and click on OK button or press Enter.

In case of a new day-book, click on New button and Create Daybooks.

7. Entry form will open for the selected day-book. Enter all the details such as:

Document # - Enter the voucher number here.

Date - Enter the date of the Gray Purchase transaction here.

Account - Press F4 button, list of accounts will be displayed. Select the desired account from here or type the account name directly.

In case of a new account, click on New button and Create Account.

Broker - Press F4 button, list of brokers will be displayed. Select the broker from here or type the broker name directly.

In case of a new broker, click on New button and Create Broker.

Party Bill No & Date - Enter the Purchase invoice bill number and date here.

You can enter the fields you want and leave rest of the fields blank and proceed.

8. On selecting account, all the account related GST details will be filled automatically. However, if you want you can change them manually.

State of Supplier - To change state code, press F4 button and select from the list of options displayed.

Invoice Type - Select the invoice type from the list of options displayed.

Invoice Sub Type - Select the invoice sub type from the list of options displayed.

Assesse Type - Select the type of assesse from the list of options displayed.

Type of Supply - Here, if you are selling/purchasing goods, then select Goods option, otherwise for Services, select Services option from the list displayed.

AV Calculation Method - Press F4 button and select GST on Net Amount option from the list of options displayed.

In case of a new AV Calculation Method, click on New button and Create AV Calculation Method.

Attracts Reverse Charges? - Tick this option, if buyer is going to pay the tax, otherwise untick the check-box and proceed.

Ineligible? - As per government rules, on purchase of some items you cannot get credit returns. If you are purchasing such items for sale, then tick this option, otherwise leave blank and proceed.

9. In item entry section, enter details such as:

Item - Press F4 button and select Gray item here from the list of options displayed.

In case of a new item, click on New button and Create Item.

Rate Per - Select the option on which you want to calculate the rate, from the list displayed.

PCS/CUT/MTS - Enter the quantity in the field you want.

Rate - Enter the rate of the item here.

Amount - Amount will be calculated directly as per Rate Per field. (Amount = PCS/CUT/MTS * Rate)

You can enter the fields you want and leave rest of the fields blank and proceed.

10. You can also add other details such as:

Discount - Enter the discount percentage, discount amount will be directly deducted from amount or enter the discount amount.

Freight Charges - Enter the freight charges here, if any.

Notes - You can enter any account related information here.

You can enter the fields you want and leave rest of the fields blank and proceed.

11. Net amount and GST amount will be calculated. Click on Save button.

12. On saving, Radix will prompt 'Do you want to make auto issue entry to mill with taka-wise link?', here click With Taka Details option if you want to pass challan with takawise link, click Without Taka Details option if you want to pass challan without takawise link otherwise click Cancel option.

13. On clicking Yes button, Issue to Mill with takawise link form will open. Enter details here such as:

No. of Challan - Enter the number of challans you want to create here.

Issue Date - Enter the date of issue here.

Account - Press F4 key and select the account in which you want to issue, from the list of accounts displayed.

Challan No - Enter the challan/document number here.

Taka Order - Select the order in which you want to sort and send the taka from the list of options displayed.

Broker - Press F4 key and select the broker, if any, from the list displayed.

Job Rate - Enter the rate at here which you are issuing to mill.

Remarks - Enter notes or information here, if any.

You can enter the fields you want and leave rest of the fields blank and proceed.

14. Once all the details are entered, click on Add button. Your Auto Issue to Mill entry will be displayed on the right side. Click on OK button to save the Auto Issue to Mill transaction.

15. New button will be activated. To do another transaction, click on New button and start again with step 3.