Create Bill Terms

Here are the steps to Create Bill Terms. To learn more, you can also watch this RADIX Online tutorial video:

Create Bill Terms

Bill terms are used as Add/Less fields for entries such as Discount, Freight Charges, etc.

To Create a Bill Term in Radix, first select the desired company.

1. Go to Masters > Bill Terms.

2. List of day-books will be displayed, select the day-book in which you want to create bill terms and click on OK button or press Enter.

In case of a new day-book, click on New button and Create Daybooks.

3. Bill terms entry form for the selected day-book will open. Enter details such as:

Code - Here, you can enter any alphabet from A to Z, except alphabet B i.e. Basic Amount. You can also press F4 key to view the list of already created codes.

Description - Here, you can enter the name of the bill-term you want to create.

Account - Press F4 button, list of accounts will be displayed. Select the desired account from here or type the account name directly.

In case of a new account, click on New button and Create Account.

Sign - Select the sign from the list of options displayed.

Here, select Addition option, if you want to add the value of your bill-term in the gross amount.

Select Subtraction option, if you want to subtract the value of your bill-term from the gross amount.

If you select Both option, then during transaction, you will have to apply minus(-) sign in-front of your bill-term value.

Category - Select the category of your bill-term from the list of options displayed.

Formula - Formula will always remain same i.e. B for 'Basic'. However, you can also change it by pressing F4 button.

Calculation Method - How do you want your bill-term to be calculated? Select the calculation method from the list of options displayed.

Here, if you select Percentage option, then during transaction, you have to enter the percentage of your bill-term and its value will be directly added/subtracted from the gross amount depending on the nature of bill-term.

If you select Value option, then you need to directly enter the value of your bill-term.

Rounding Method - Select the rounding method from the list of options displayed.

Here, if you select Normal option, then if your bill-term value is e.g. 100.60 rupees and 100.40 rupees, then it will be considered as 101 rupees and 100 rupees respectively.

If you select Plus option, then if your bill-term value is e.g. 100.20 or 100.40 or 100.60 rupees, then for all these values, it will always be considered as 101 rupees.

If you select Minus option, then if your bill-term value is e.g. 100.20 or 100.40 or 100.60 rupees, then for all these values, it will always be considered as 100 rupees.

If you select Truncate option, then if your bill-term value is e.g. 100.246, 100.8699 and 100.789 rupees, then for all these values, it will be considered as 100.24, 100.86 and 100.78 rupees respectively; i.e. after 2 decimals, the third decimal will always get truncated.

You can enter the fields you want and leave rest of the fields blank and proceed.

4. Go to 2 Other Info. Enter other details here such as:

Ordinal - From here, you can set the order of the bill-term to be displayed in the day-book during transaction. Ordinal starts from 0.

Is User Defined - To change value during transaction, tick here.

Use for Stock Value - To include the bill-term in Stock Valuation, tick here.

Use in VAT Calculation - To include bill-term in VAT Calculation, tick here.

You can enter the fields you want and leave rest of the fields blank and proceed.

5. Once all the details have been entered, click on Save button. Your bill term will be created.

6. New button will be activated. To create another bill term, click on New button and start again with step 4.