Create Daybook

Here are the steps to Create Day-book. To learn more, you can also watch this RADIX Online tutorial video:

To Create a Daybook in Radix, follow the steps below:

Name - Press F4 button and select the day-book you want to create.
Code - This field is auto-generated. You can modify it if required.
Name - Enter the name of the day-book you want to create.
Short Name - Enter a short name for easy identification.
Print Name - Enter the name to be printed on documents.
Type - Select the transaction type for your day-book from the list of options displayed. Suppose, you are creating Purchase Invoice for Expenses day-book, then transaction type for this day-book will be Purchase Invoice. Similarly, for Sales Return GST day-book, the transaction type will be Sales Return.
GST Sub Type - Select the applicable GST subtype:

(Note: Depends on the transaction nature.)

Copy From Company - Press F4 and select the company from which you want to copy daybook settings.
Copy Daybook From - Select the daybook to copy from the selected company.
Sub Type - Select from normal (as in the whole process) or job work in the drop down list.
Entry Form Type - Select whether the daybook should allow:

Account - Press F4 and select the account linked to this day-book. You can also choose how the account field is displayed (Name, Code, GSTIN, Group, etc.).
Status - Tick to activate the daybook. Untick to deactivate it.
Notes - Enter any daybook-related information, if required.
Default A/c - Select the default account to be used for this daybook. You can also choose how the default a/c field is displayed (Name, Code, GSTIN, Group, etc.).
Freeze Date - Set a date after which transactions cannot be entered or modified.
Default Txn Date - Select the default transaction date (e.g. System Date, Document Date, Last Document Date).
Force Ordered Date - Tick if you want to ensure the order date is entered during transaction entry.
Auto call O/s Adj. - While saving the transaction, if you want to do outstanding adjustments as well, then tick this option, otherwise leave blank and proceed.
Prompt before calling - Tick here if you want a prompt displayed before auto calling O/S Adjustments.
Order BkCode - Select the order book code to link orders.
Issue BkCode - Select the issue book code, if applicable. (Only activated if purchase challan is selected in transaction type field)
Chln BkCode - Select the challan book code, if applicable.
Get Online Payment Details - Tick to fetch online payment details of the party.
Add Multiple Payment Entries - Tick to allow multiple payment entries in a single transaction.
Get Online Cash Back - Tick to enable online cashback for the daybook.

(Note: You can enter the fields you want and leave rest of the fields blank and proceed.)

Allow Zero Amount - Tick to allow inventory items with zero amount.
Allow edit line-item amt - Tick to allow editing of line-item amounts.
Allow zero quantity - Tick to allow zero quantity entries.
Get transport details - Tick to capture transport details such as LR No, LR Date, Transport ID, Transport Mode, etc.
Get Line Item Detail - Tick to enter taka wise details during transaction, otherwise leave blank and proceed.
Maximum Line Items - Enter the maximum line items for a single bill in this day-book.
If Max. Line-Items reached - Select the action when the limit is reached (Warn, Restrict, Allow).
Auto round off at - Select whether rounding should apply at Line Item, Total, or Both.
Round off line item - (Only activated if you select line-item in the previous field) Select the rounding method for line items.
Round off total - (Only activated if you select total in the auto-round off at field) Select the rounding method for total amount.
Item Groups - Select applicable item groups for this daybook.
Holidays - Select the weekly holiday (e.g. Sunday).
If Txn on Holiday - Select the action when a transaction is entered on a holiday:

Get challan in - Select whether challan details should be fetched at Header or Line Item level.
Get order in - Select whether order details should be fetched at Header or Line Item level.
Allow Increase Qty - Tick to allow quantity increase.
Allow Change Price - Tick to allow price modification.
Restrict Change Price on Add (In Local) - Tick to restrict price changes while adding items.
Restrict Change Price On Modify (In Local) - Tick to restrict price changes while modifying items.
Allow Auto Issue - Tick to allow automatic issue of items.
Auto Consumption raw item? - Tick to enable automatic raw material consumption.
Party Item Wise Last Rate - Tick to apply party-wise last rate for items.

These settings control how discounts, freight, packing, and other bill terms are calculated.

Allow Changing Invoice Type - Tick to change Invoice type during transaction entry, otherwise whatever Invoice type you will set here will be fixed for this day-book for all the transactions.
Assessable Value (AV) Calculation Method - Press F4 button and select your AV Calculation Method from the list of options displayed.

Here, if the net rate of your transaction already includes GST, then select RATE INCLUSIVE OF GST option.
If you select GST ON GROSS AMOUNT option, then your GST will be calculated on Gross Amount.
If you select GST AFTER DISCOUNT option, then GST will be calculated after deducting the discount amount.
If you select GST ON NET AMOUNT option, then GST will be calculated on the net amount of the invoice after having applied all the bill-terms.
If you select GST AFTER DISCOUNT AND FREIGHT option, then GST will be calculated after deducting the discount amount and adding the freight charges.
If you select GST AFTER FREIGHT option, then GST will be calculated after adding the freight charges.

Allow Changing AV Method - Tick to change AV Calculation method during transaction entry, otherwise whatever AV Calculation method you will set here will be fixed for this day-book for all the transactions.
Notification - Enter any GST related notes/information for this entry.
GST Unique ID - Enter the GST Unique ID, if applicable.
GST Prefix - Enter the GST Prefix to be retained on printed invoices.

(Note: You can enter the fields you want and leave rest of the fields blank and proceed.)

Once all the details have been entered, click on Save button. Your daybook will be created.
New button will be activated. To create another daybook, click on New button and start again with steps mentioned above.