Here are the steps for Gray Purchase transaction. To learn more, you can also watch this RADIX Online tutorial video:



For Gray Purchase transaction in Radix, follow the steps below:

    1. After logging in to the Company Main menu, go to Masters > Daybooks.
    2. 'Choose a daybook' form will open. Press F4 key and select the Purchase Invoice for Gray daybook from the list of daybooks displayed and click on OK button or press the Enter key.
    3. Go to 2 Inventory tab. Tick on Allow Auto Issue option here.
    4. Once done, click on Save button. Daybook details will get saved.
    5. Next, Go to Transactions > Purchases > Invoices OR click on 4 Purchase Invoice button on the menu-bar.

               ( Alternatively, you can also also press Ctrl + 4 Shortcut key on Radix main screen. )

    1. List of daybooks will be displayed, select the Purchase Invoice for Gray day-book from the list displayed and click on OK button or press Enter Key.

In case of a new day-book, click on New button and Create Daybooks.

    1. Entry form will open for the selected day-book. Enter all the details such as:
      • Document # - Enter the voucher number here.
      • Account - Press F4 button, list of accounts will be displayed. Select the desired account from here or type the account name directly.

In case of a new account, click on New button and Create Account.

      • Broker - Press F4 button, list of brokers will be displayed. Select the broker from here or type the broker name directly.

In case of a new broker, click on New button and Create Broker.

      • Party Bill #  & Date - Enter the Purchase invoice bill number and date here.

You can enter the fields you want and leave rest of the fields blank and proceed.

    1. On selecting account, all the account related GST details will be filled automatically. However, if you want you can change them manually.
      • State of Supplier - To change state code, press F4 button and select from the list of options displayed.
      • Invoice Type - Select the invoice type from the list of options displayed.
      • Invoice Sub Type - Select the invoice sub type from the list of options displayed.
      • Type of Supply - Here, if you are selling/purchasing goods, then select Goods option, otherwise for Services, select Services option from the list displayed.
      • AV Calc Method - Press F4 button and select GST on Net Amount option from the list of options displayed.

In case of a new AV Calculation Method, click on New button and Create AV Calculation Method.

      • Attracts Reverse Charges? - Tick this option, if buyer is going to pay the tax, otherwise untick the check-box and proceed.
    1. In item entry section, enter details such as:
      • Item - Press F4 button and select Gray item here from the list of options displayed.

In case of a new item, click on New button and Create Item.

      • Rate Per - Select the option on which you want to calculate the rate, from the list displayed.
      • PCS/CUT/MTS - Enter the quantity in the field you want.
      • Rate - Enter the rate of the item here.
      • Amount - Amount will be calculated directly as per Rate Per field. (Amount = PCS/CUT/MTS * Rate)

You can enter the fields you want and leave rest of the fields blank and proceed.

    1. You can also add other details such as:
      • Discount - Enter the discount percentage, discount amount will be directly deducted from amount or enter the discount amount.
      • Notes - You can enter any account related information here.

You can enter the fields you want and leave rest of the fields blank and proceed.

    1. Net amount and GST amount will be calculated. Click on Save button.
    2. On saving, Radix will prompt 'Do you want to make auto issue entry to mill with taka-wise link?', here click With Taka Details option if you want to pass challan with takawise link, click Without

Taka Details option if you want to pass challan without takawise link otherwise click Cancel option.

On clicking Yes button, Issue to Mill with takawise link form will open. Enter details here such as:

      • No. of Challan - Enter the number of challans you want to create here.
      • Issue Date - Enter the date of issue here.
      • Account - Press F4 key and select the account in which you want to issue, from the list of accounts displayed.
      • Challan No - Enter the challan/document number here.
      • Taka Order - Select the order in which you want to sort and send the taka from the list of options displayed.
      • Broker - Press F4 key and select the broker, if any, from the list displayed.
      • Job Rate - Enter the rate at here which you are issuing to mill.
      • Remarks - Enter notes or information here, if any.

You can enter the fields you want and leave rest of the fields blank and proceed.

    1. After saving the Purchase Invoice, the Add Issue to Mill Entry confirmation form will open. Select the required option to proceed:
      Issue To Mill with Taka Details

If you click on With Taka Details, the Issue To Mill with Takawise Link form will open.

Enter the required details such as:

        • Daybook - Displays the daybook in which the Issue To Mill transaction will be created.
        • No. Of Challan - Enter the number of challans to be created for the Issue To Mill transaction.
        • Issue Date - Enter the date on which the material is being issued to the mill.
        • Account - Press F4 button, list of accounts will be displayed. Select the required account from the list or type the account name directly.
        • Challan No. - Enter the challan number for the Issue To Mill transaction.
        • Taka Order - Select the required order in which the Taka details should be arranged or issued.
        • Broker - Press F4 button and select the required broker, if applicable.
        • Job Rate - Enter the Job Rate at which the material is being issued to the mill.
        • Remarks - Enter any additional remarks or information related to the Issue To Mill transaction.
        • Purpose of Issue - Select the required purpose of the issue, such as For Job Work.
        • Issue Rate - Select the rate type to be used for the Issue To Mill transaction. The available options are:
          • Proposnet Rate - Select this option to use the Proposnet Rate for the issue.
          • Actual Rate - Select this option to use the Actual Rate for the issue.

After entering the required details:

        1. Click on ADD button.
        2. The Auto Issue To Mill entry will be added to the list displayed on the right side of the form.
        3. Verify the added entry and its details.
        4. Click on OK button to save the Issue To Mill with Takawise Link transaction.

Issue To Mill without Taka Details

If you click on Without Taka Details, the Issue To Mill form will open.

Enter the required details such as:

        • Daybook - Displays the daybook in which the Issue To Mill transaction will be created.
        • Issue Date - Enter the date on which the material is being issued to the mill.
        • Account - Press F4 button, list of accounts will be displayed. Select the required account from the list or type the account name directly.
        • Challan No. - Enter the challan number for the Issue To Mill transaction.
        • Job Rate - Enter the Job Rate at which the material is being issued to the mill.
        • Remarks - Enter any additional remarks or information related to the Issue To Mill transaction.
        • Purpose of Issue - Select the required purpose of the issue from the available options.
        • Broker - Press F4 button and select the required broker, if applicable.
        • Issue Rate - Select the rate type to be used for the issue, such as Proposnet Rate or Actual Rate.

After entering the required details:

        1. Click on OK button.
        2. The Issue To Mill transaction will be created without Taka-wise details.


    1. New button will be activated. To do another transaction, click on New button and start again with the steps mentioned above.





Related Topics:

1. Sales Invoice GST Transaction & Invoice Printing

2. Purchase Order GST Transaction

3. Purchase Challan GST Transaction

4. Purchase Return GST Transaction


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